Every vial.
Every shelf.
Every second.
Veterinary inventory management built for operations managers who can't afford a propofol stockout at 2 a.m. — or a DEA audit they didn't see coming.
Order Accuracy
Across all storage zones
Average Pick Time
Down from 4.2 min manual
Shrinkage Prevented
Per 50-location group, annually
SKUs Tracked
Live, to the vial
The Cost of Inaction
Your spreadsheet is
bleeding money.
These are the numbers.
Every row below is a real cost category. Every delta is a documented outcome. Scroll until the case is undeniable.
Annual Loss
$47,200
Avg. per 3-vet practice. No automated expiry alerts.
Annual Loss
$3,100
Expiration flags 90/60/30 days out. Auto-quarantine workflow.
Overnight Freight/yr
$18,600
Reactive ordering. Average 11 emergency shipments/month.
Overnight Freight/yr
$1,200
Par-level alerts trigger POs before stockout. Want List automation.
Hours/week
6.2 hrs
Manual cycle counts, spreadsheet reconciliation, discrepancy chasing.
Hours/week
0.8 hrs
Barcode scan-in/out. Real-time Instinct EMR sync on treatment completion.
Prep time per location
38 hrs
Manual log reconstruction. Schedule II–V ledgers built from paper records.
Prep time per location
2 hrs
Digital controlled substance logs. Shift-end audit reports auto-generated. 2-year archive.
Tied-up capital
$31,800
Avg. excess inventory per location. No COGS visibility.
Tied-up capital
$9,400
Real-time COGS dashboard. Vendor comparison. Min/max par automation.
Unaccounted loss/yr
$84,000
Per vet, per year (Crampton Consulting). Diversion, breakage, billing misses.
Unaccounted loss/yr
$6,200
Per-vial tracking. Dispense reconciliation. Anomaly flagging within 15 minutes.
Conservative Annual Total
$84,000
Per veterinarian, per year — in preventable inventory losses. Most practices recoup their Stockroom investment within 12 weeks.
Platform Capabilities
Built for the
veterinary stockroom.
Not adapted from retail.
Every feature exists because a vet ops manager asked for it after a DEA audit, a propofol stockout, or a $40K write-off quarter.
DEA Compliance
Controlled Substance Tracking
Per-vial Schedule II–V logs with shift-end audit reports generated automatically. Authorized Personnel Log, Opened Container Log, Biennial Inventory Logbook — all digital, all searchable, archived for the required 2–5 year window per state.
Propofol 200mg/20mL
Schedule III · Dispensed: 4 vials
22 vials
Ketamine HCl 500mg
Schedule III · Dispensed: 1 vial
8 vials
Butorphanol 10mg/mL
Schedule IV · Dispensed: 3 vials
14 vials
75% faster than manual logging · DEA inspection ready in 2 hrs vs 38 hrs
Expiration Intelligence
90 / 60 / 30-Day Alerts
Three-zone expiration monitoring across refrigerated, controlled, and general storage. Auto-quarantine workflow prevents expired stock from reaching treatment.
90-day window
14 SKUs expiring
60-day window
6 SKUs expiring
30-day window
3 SKUs expiring
$47,200 → $3,100 avg annual write-off reduction
Instinct EMR Two-Way Sync
Treatment completed → inventory decremented. Pricing updated in EMR → invoices reflect it. Zero manual entry between the stockroom and the treatment sheet.
PO Automation & Want List
Par levels hit → PO drafted automatically. Want List captures ad-hoc needs from any team member. One-click conversion to purchase order. Vendor comparison built in.
Propofol 200mg/20mL
24 vials · MWI Animal Health
Heartgard Plus L
3 boxes · Covetrus
Surgical Drapes 18×26
2 cases · Medline
Multi-Location Groups
Consolidated COGS view across all locations. Transfer inventory between sites. Separate DEA registrations managed in one dashboard.
From the Stockroom Floor
Operations managers who
stopped counting by hand.
"We had a DEA inspection six weeks after going live with Stockroom. What would have taken my team 38 hours to reconstruct took two. The inspector commented on the quality of our digital logs. That was a first."
Dr. Renata Osei-Bonsu
Hospital Director · Eastside Emergency Animal Hospital
Columbus, OH
"Before Stockroom, I was spending Sunday nights reconciling three spreadsheets across our four locations. We had a $31,000 propofol discrepancy one quarter that took six weeks to trace. That doesn't happen anymore."
Marcus Delacroix
Operations Manager · Crescent Veterinary Group
New Orleans, LA
"The EMR sync alone paid for five years of the platform. Our technicians stopped double-entering treatments. Our invoices are accurate. Our COGS finally matches what we think we're spending."
Priya Krishnamurthy
Procurement Director · Pacific Coast Veterinary Partners
San Diego, CA
12 wks
Average payback period
400+
Veterinary hospitals
99.7%
Inventory accuracy rate
4.9/5
Operations manager rating
Free · 3 Minutes · No Commitment
Run your
Warehouse Audit.
Tell us about your operation. We'll show you exactly where inventory is costing you — down to the SKU category and dollar amount — before you commit to anything.
Custom shrinkage estimate for your facility count and SKU volume
DEA compliance gap analysis based on your current system
Staff-hours-recovered projection vs. your current workflow
12-week ROI calculation with conservative assumptions
Download the Shrinkage Calculator
Plug in your own numbers. See the cost of inaction in a spreadsheet before talking to anyone.